Case studies

Across the programs we have run
5–12×Lift in recruitment speed
7×Lower operational cost
50%+Fewer screen failures
200+Studies in 20 therapeutic areas
Area
Front door
8 of 8 cases
11×
Case study

Acceleration of Recruitment

Early Alzheimer's · Gadolin Research

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The challengeHigh screen failure rates of over 90% due to phospho-Tau lab test and MMSE result availability
Day 0
Provider-delegated record retrieval for 500 patients
48 hours
44 visits scheduled
2 weeks
Recruitment complete
4-6 months11× faster
18
patients enrolled
500patients' medical records retrieved
19%response rate
69%response-to-schedule conversion rate
55%screen-fail rate, against >90% expectedthanks to AI match of unstructured medical record notes

Your product is revolutionary to the industry and game changing to my operations.

Dr. Joel Ebuh · CEO, Gadolin Research
10×

Acceleration of Recruitment

Diabetic neuropathy · Elite Clinical Network

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Leads from a Meta lead-ad form, engaged the moment they land

25%of leads responded
59%response-to-schedule conversion rate
61%of scheduled patients asked the AI questions
2.4questions asked per conversation
Why it workedAI Coordinator responded to each lead the moment it arrived.

Partnering with Areti Health has been a game-changer. They aren't just a service provider, they're a trusted partner.

David Wilson · COO, Elite Clinical Network
9×

Acceleration of Recruitment

Asthma, several studies · A 20+ site network

1,000 eligible leads AI-matched on medical records

15%of leads responded
52%response-to-schedule conversion rate
77screening visits per site
2-3weeks, against a 4-6 month forecast
Why it workedAI Coordinator booked patients straight into each site's CTMS across every study at once.

The results have been staggering. We are enrolling trials at new record speeds and giving patients the attention and flexibility they deserve.

Jeff Eggeling · Chief Growth Officer, Clinical Enrollment
3×

Acceleration of Enrollment

Ophthalmology, Phase 1 · TKL Research

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The challengeRecruitment needed mass outreach: participants had to have a normal BMI and need no glasses
Why it workedAI Coordinator worked a candidate list of 5,000+ at scale.

Our recruitment team was skeptical at first, but by the end of the study they were ecstatic with the quality of scheduled patients and enrollment speed.

John Lyssikatos · VP Clinical Operations, TKL Research
5,000+leads engaged over 4 weeks
18%of leads responded
48%response-to-schedule conversion rate
24patients enrolled: 100% of the goal, in 8 weeks
230hrs

of Site Staff Time Saved

Migraine · Upstate Clinical Research

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The challengeA protocol taking only patients with 4-10 migraine days a month, and myriad exclusions besides
1,400leads engaged over 3 weeks
14%of leads responded
73%response-to-schedule conversion rate
40screening visits, with enrollment among the study's best

Areti is not just a vendor but a true extension of our site team.

Amy Strombach · Business Manager, Upstate Clinical Research
8×

Response Volume

APOL1 chronic kidney disease · Elixia Health

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The challengeAPOL1 risk mainly affects people of African ancestry who may not know about the gene and have concerns about medical testing
1,000eligible patients AI-matched on medical records
10 daysto schedule 130 screening visits, closing recruitment
Why it workedAI Coordinator educated each patient before the pre-screen. The site paused outreach on volume and expanded to more sites.
Main takeaway

AI eligibility match + outreach = Converting the right patients quickly

55%

Booked Outside Business Hours

Healthy volunteer · Spaulding Clinical

The challengeA study requiring a 25-day inpatient stay, mostly lying down
162screening visits scheduled over 2 months, into multiple parts of the study
33%click-to-schedule conversion rate

Scheduling is incredibly fast, and the operational efficiency has far exceeded our expectations.

Cassandra Erato · CEO, Spaulding Clinical
5

Studies Recruited in One Flow

Depression · 20 sites

The challengeAds had to stay vague on study details so as not to rule out any one of the five studies
34%of leads responded
58%response-to-schedule conversion rate
Why it workedOne intake served five studies, with the site choosing the enrolling study at the visit.

Areti squeezed blood from a stone and delivered us dozens of patients when we failed to get any.

Carlos Bussey · CEO, Accelerate Recruitment
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