Hit enrollment without burning your sites.
Areti's AI Coordinator runs as a layer on top of your existing site network — pre-screening, scheduling, and following up across every protocol, so coordinators get qualified visits and you get the funnel data to act on.
Recruitment delays don't fail one site. They fail the program.
Most enrollment plans are built on a fragile assumption: that every site in the network will perform like the top quartile. They don't. Coordinator capacity, referral quality, and patient drop-off swing wildly between sites — and the data to fix it usually arrives weeks after the gap opens.
The default response is to add more sites. But more sites means more contracts, more onboarding, more variance — and more pressure on the same coordinator pool. Procurement doesn't love it. Sites don't love it. The protocol still slips.
Areti adds a 24/7 patient coordinator to your existing network instead. Same sites, more qualified visits, with a sponsor-side view of where the funnel is leaking and where it's flowing. No new contracts to your sites, no headcount asks, no procurement battles.
Four capabilities sponsors actually buy.
Built specifically for sponsor and CRO operations — not adapted from a consumer chatbot.
Multi-site, multi-protocol orchestration
Run one Coordinator across every site in your network and every active protocol. Patient experience is identical wherever they enter; site-level routing happens behind the scenes.
- Standardized intake across 200+ sites
- Protocol-specific eligibility logic
- Smart routing to highest-performing sites first
Procurement-grade compliance
Built for the questions your IT, security, and regulatory teams ask first. SOC 2 Type II audited annually, FDA 21 CFR Part 11 aligned, BAAs available, IRB approval through Advarra and Univo.
- SOC 2, HIPAA, FDA 21 CFR Part 11, TEFCA-ready
- BAA + DPA on file, ready for redline
- Audit logs and consent capture on every interaction
Real-time funnel visibility
Lead-to-randomization conversion at every stage, every site, every cohort — refreshing live. Catch a site falling behind in week 4, not week 14.
- Live conversion funnel by site / cohort / channel
- Exportable to your CTMS, EDC, or BI stack
- Weekly executive digest and anomaly alerts
Site-burden reduction
Coordinators receive pre-qualified candidates with eligibility checks already done — not raw referrals. Sites stay happy; they say yes to your next study.
- Pre-screened candidates only
- Automated scheduling into site calendars (Nylas)
- Reminders, rescheduling, and no-show recapture
See it run on your protocol.
A 20-minute call is enough to walk through your enrollment plan and show how Areti would plug into your CTMS. No deck, no commitment.
What sponsor and CRO teams measure.
…operational efficiency has far exceeded our expectations. It's rare to find a partner this responsive and reliable.
Revolutionary to the industry — and game-changing for our team.
Phase II Early Alzheimer's: 2-week recruitment, 44 visits in 48 hours.
Gadolin Research needed to enroll an Early Alzheimer's cohort with limited site coordinator time across 12 sites. Areti mined 500 charts, engaged candidates across SMS and phone, and scheduled real visits — without burning the network.
Add a 24/7 Coordinator to your existing site network.
Same sites, more qualified visits. Live in 4 weeks. Procurement-grade compliance from day one.