Scale recruitment volume without scaling your headcount.
Areti runs as a white-label AI Coordinator inside your campaigns — pre-screening, qualifying, and scheduling at every hour, in every language. Your brand, your flows, your CRM. Predictable cost-per-qualified-patient at any volume.
Volume scales linearly. Headcount can't.
Patient recruitment is a service business with a brutal unit economic. Every campaign you take on adds intake calls, eligibility checks, scheduling threads, follow-up sequences. Margins compress as volume scales because the work scales linearly with patient flow — but billing is fixed per qualified patient.
The instinct is to hire faster. But the patient recruitment talent pool is small, training takes 6+ weeks, and turnover is high. By the time a new outreach team is fully productive, the campaign mix has changed and you're hiring for the next bottleneck.
Areti runs as a white-label AI Coordinator in your campaigns. Your brand, your flows, your CRM. The AI absorbs the linear-scaling work — intake, qualification, scheduling, recapture — so your team stays small and your CPQP stays predictable. Margin holds even as volume doubles.
Four capabilities your sponsors don't see — but feel.
Built specifically for agency operations. The AI runs in your brand; your sponsors see your dashboards.
White-label experience, end-to-end
The chat widget, the SMS sender, the voice line, the email footer — all branded to your agency. Sponsors and patients never see Areti. Your team configures flows in plain language; we provision the infrastructure.
- Custom domains, sender IDs, voice numbers
- Brand-matching widget, themes per campaign
- Plain-language flow builder; no engineering required
Multi-client reporting
One dashboard rolls up performance across every sponsor, every protocol, every channel. Per-sponsor views with their branding for delivery. Your client services team gets renewal data; ops gets bottleneck signal.
- Agency view + per-sponsor views (branded for delivery)
- CPQP, conversion, time-to-qualified by campaign
- Export to your BI stack (Looker, Tableau, etc.)
Predictable CPQP at scale
The AI handles the linear-scaling work, so your cost per qualified patient stays flat as volume grows. Build proposals on a unit economic that holds — and price campaigns confidently.
- Flat per-qualified-patient pricing model
- CPQP modeling tool for sponsor proposals
- Margin guardrails on auto-pause for outliers
Connectors to your CRM and ad stack
Pre-built integrations to the tools your agency runs — Salesforce, HubSpot, Meta Ads, Google Ads, LocalIQ. Patient flow lands in your CRM as qualified records; ad spend optimizes against real-time qualification data.
- Native connectors: Salesforce, HubSpot
- Ad platform sync: Meta, Google, LocalIQ, programmatic
- Qualification events flow back into ad optimization
See it run on a campaign you're pitching now.
Bring a brief — we'll model CPQP, configure the white-label flow, and show what your delivery dashboard would look like for that sponsor.
What agency operators measure.
The results have been staggering — we are enrolling trials at new record speeds and giving patients the attention and flexibility they deserve.
Same team, more campaigns. Predictable cost-per-qualified-patient. Sponsor renewals hit 100%.
Mid-size PRC: more campaigns per coordinator, predictable cost-per-qualified-patient.
A mid-size patient recruitment company white-labeled Areti as their AI outreach layer across multiple sponsor campaigns. The Coordinator handled intake, qualification, and scheduling under the agency's brand and dashboards.
Add a white-label AI Coordinator to your campaigns.
Same team, more campaigns. Predictable CPQP. Your brand, your flows, your CRM.